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A paperless office workflow
Authored by: The Eck on Jan 11, '13 11:22:41AM

@keirthomas: That's a really nice writeup that is easy to understand and implement.

However, not being familiar with OCR software that's available for Windows machines, what's your cutoff between a package that is "priced within reason" and one that is "costly?" Popular and excellent packages for the Mac include ExactScan Pro ($100), ABBYY ($100), and ReadIRIS Pro ($130). I personally use a program called DevonThink Pro Office ($150) to sort and store all my scanned documents. That package includes a licensed copy of ABBYY and I've been very satisfied with its accuracy.

If you want a complete setup for going paperless, the Fujitsu ScanSnapS1500M has a driver that integrates with DTPO, so you have the scanner, the database, and the OCR for less than $600. While not exactly cheap, it's a good investment for going paperless in a big way. Incidentally, I am not associated with any of the firms mentioned above, I've simple been a very satisfied user for the past four years.

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A paperless office workflow
Authored by: keirthomas on Jan 12, '13 12:19:48PM

I'd say $20-$30 is the ceiling for simple OCR software. It's not a difficult thing to implement nowadays and the technology is well established. There's open source software that does OCR, but nobody has yet produced a Mac version.

For home-based paperless working anything more is just too much.

You can get copies of the full Adobe Acrobat for that price if you shop around. You might have to get an older version. I'm not sure at which version they implemented OCRing though.

What inspired me to setup this solution was the Doxie ( but, again, it's very expensive for what it is. However, you get a whole simple solution in a box.

Author of Mac Kung Fu
Over 400 tips, tricks, hints and hacks for OS X

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A paperless office workflow
Authored by: The Eck on Jan 12, '13 01:02:47PM

Thanks for responding. Perhaps because I've been depending on the DTPO + ABBYY solution for so long I've not kept up on current OCR solutions. I was astounded to learn from you that one can find usable OCR solutions for $20-30! (I mean that in a most positive way). Yet today I find a MacUpdate deal on ExactScan Pro for "only" $40.

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