A paperless office workflow

Jan 11, '13 07:30:00AM

Contributed by: keirthomas

Use Spotlight in partnership with a cheap handheld scanner, plus some OCR software, and you can achieve the "paperless office" dream with remarkably little effort.

I explain more about this on my blog, but here are the basic steps. I use the excellent yet dirt-cheap Skypix TSN410 handheld scanner.

That's all that is needed. If in future I want to find electricity bills I can use Spotlight to search with a term such as kind:PDF electricity, although some creative thinking might be needed: kind:PDF energy might produce more results. I use Spotlight's Quick View pop-out window to see if the document is likely to be the one I want. The kind:PDF modifier tells Spotlight to only return PDF files.

[crarko adds: I'm guessing many of us have tried some variation of this type of workflow at some time. This tip is a nice example and is a good use of Spotlight.]

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