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How to make sure Mail sends font info with messages Apps
This is a heads-up for those who send rich text emails using Mail: The font set in Mail » Preferences » Fonts & Colors in the Message Font field is local to your Mac; it is never sent with an email message. As such, there is no way to specify a default font that is actually sent with each new message. You can prove this for yourself. Change the font and size in the Message Font box to something really weird. Now, look at your sent messages, and explain how can you change the font on a message that is already sent?

By looking at the raw source view of a message, you can also see that no default font gets sent. Compare the raw source from a Mail message and that of an Outlook message -- check right after where it says . Also look at your received messages. You will notice that messages sent from non-Macs have not changed, or only the font face has changed, not the font size. Messages from other Macs, and messages you have sent, will change both font face and size. Your default font will be used if the font set is not recognized. Haven't you noticed that all people that send you mail from other Macs use your default font?

To send font information with your outbound messages, you must set each message's font by changing it within each message. If you don't, no font information is sent.

[robg adds: I hadn't noticed this because I never use rich text email, and had always assumed that the Message Font field was there to control how my messages looked to me, not to others.]
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How to make sure Mail sends font info with messages | 14 comments | Create New Account
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How to make sure Mail sends font info with messages
Authored by: owaters on Nov 25, '08 08:17:26AM

This has been something which has frustrated me to no end! I don't understand why Apple have never fixed this issue. Just wish there was something out there to fix this permanently rather than have to manually change things every time.



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How to make sure Mail sends font info with messages
Authored by: VesperDEM on Nov 25, '08 08:56:10AM

I know absolutely nothing about how to program in AppleScript, but I would imagine that if someone who did wrote a script to do the necessary work, that it could be placed in such a way that it would run right before sending an email.

Maybe someone with AppleScript knowledge would take on the challenge?



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How to make sure Mail sends font info with messages
Authored by: topolino on Nov 25, '08 09:59:11AM
My solution to this was to make a signature that dictates the desired font. A couple of lines are left blank after the font information and before the signature, and it is just a matter of getting used to start typing at the right line to get the right font for your message.

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How to make sure Mail sends font info with messages
Authored by: dmmorse on Nov 25, '08 08:25:48AM

Personally, I find it very annoying receiving messages from friends and family when the message dictates some odd font to display the message. I prefer to read things in my chosen font precisely because that makes it easier for me to read. I therefore very much appreciate the manner in which Apple has chosen to handle fonts within email messages.



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How to make sure Mail sends font info with messages
Authored by: Anonymous on Nov 25, '08 08:48:03AM

I just tell people that if they want to send a Web page, send a URL, and I'll browse it in my own time. Email is for information, not nutty pictures and oddball fonts.



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How to make sure Mail sends font info with messages
Authored by: sjmills on Nov 25, '08 09:29:58PM

Ya got that right. Email is for plain text. 18pt blue Comic Sans is for 7-year olds, not developer mailing lists or anything else work-related.



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How to make sure Mail sends font info with messages
Authored by: Mac Berry on Nov 27, '08 12:39:59AM
E mail is a form of communication, that should be as expressive as any other, as far as the technology allows anyway. No-one would dream of suggesting that typed letters should all arrive in a default font, because that removes the writers right to express themselves as they see fit.

Of course the reader has the right to judge the sender based on his choices, so that if the senders presentation is poor, that should affect how the receiver responds, but that's up to the sender. If someone sending me grown up information is childish enough to think a silly font is appropriate for their message, I want to know that.

The benefit of the technology is that the reader can change things after receipt if that makes it easier for him, but I think it's wrong, in fact plain rude, to ignore the effort the sender has put into expressing himself right from the outset.

From a practical point of view, font changes etc can be used very effectively to help get a point across. I understand that if all you use e-mail for is exchanging technical facts, there's probably no need, but not all of us can limit our communications to that, and anyway, what's wrong with having an "e-mail voice" that's distinct from other people's?

If you accept the plain fact that presentation matters (and it should, even in this "u r gr8 m8" era), then the tools need to be there to allow presentation to be adjusted.

Mark

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How to make sure Mail sends font info with messages
Authored by: topolino on Nov 25, '08 10:02:23AM
My solution to this was to make a signature that uses the desired font. A couple of lines are left blank after the font information and before the actual signature. It is just a matter of getting used to start typing at the right line to get the right font for every message.
 
(sorry for the double post, it took me a little while to find out how to reply to the main topic instead of another reply)

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How to make sure Mail sends font info with messages
Authored by: Roquentin on Nov 25, '08 03:10:30PM

I don't know what version of Mail.app you're using, but the current version does specify both font face and font size when sending rich text messages; however, this occurs only if you make a change to the default font face and font size. For example, if you start a new rich text message and enter text without changing font face or font size, it actually gets sent as plaintext. If you change just the font face, then Mail will specify that font face, but not the font size. If you change only the size, then it'll specify the relative size but not the face. And so on.

Obviously, if the font isn't installed on the recipient's computer, the font face is ignored. However, most email clients will honor the code specifying relative font size and will apply it to whatever font face the client falls back to in the absence of the installed font.

This sort of question isn't unique to email, of course. It also affects rendering of fonts via the web, so none of this should come as any surprise to anyone who has been using the old intertubes for a while. In the future, when more browsers support CSS @font-face rules, we'll see much more true embedded fonts, and I wouldn't be surprised to see that functionality make its way to email clients, eventually.



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How to make sure Mail sends font info with messages
Authored by: _Gekko_ on Nov 27, '08 01:08:05AM

Another solution is to use TextExpander.
You can then specify font settings for p.ex mailBusiness one way and mailFriends another way. My preferred solution!



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How to make sure Mail sends font info with messages
Authored by: ianeiloart on Nov 27, '08 02:49:10AM

This is an abysmal hint. You should NEVER try to specify a font size in an email, because the message isn't for you, it's for me. You don't know what my screen is like, or what my eyesight is like. Without that information, you can't know what font size is comfortable for me to read.

Ever received an email with tiny text that's hard to read? That's because the sender used a mail client (like Outlook) that sets a font size that isn't good for you.


---
Ian Eiloart



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How to make sure Mail sends font info with messages
Authored by: osxpounder on Dec 02, '08 09:44:41AM

I agree with those who prefer plain text emails. I, too, want to choose my own fonts for reading email (and I do).

I think it was a mistake for Apple's Mail to offer an email view that ignores the brilliant CMD+ and CMD- shortcuts for enlarging/shrinking the text. Some emails I receive don't respond to those shortcuts, regardless of my Mail preference settings. I must use CMD OPT [ or CMD OPT ] to change that email's view settings, first. PITA. Often I just press the Delete key instead (yes, an actual Delete key -- I have a keyboard with a Delete key! I love that keyboard).



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How to make sure Mail sends font info with messages
Authored by: osxpounder on Dec 02, '08 09:50:44AM

I meant to add, though, that I am grateful our original poster took the time to share this hint with us. Thank you.



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How to make sure Mail sends font info with messages
Authored by: Mac Berry on Dec 03, '08 01:21:04AM

No, the message is the senders message, which he is entitled to format as he sees fit, just as he would with a letter. It's up to you to set your client to help you out with your poor eyesight or unusual screen resolution, not him (if he's got any sense, he'll have used a format that's reasonable at most commonly used resolutions, and if he hasn't, I for one want to know that I'm dealing with someone that stupid). That's the benefit of this technology over paper; the fact that you can choose how to recieve stuff.

If a sender is stupid enough to use a font/size that's going to make him look stupid or inconsiderate, then I'd like to have that piece of information to help me judge the value of the message. If I then still want to read the message, I always have the option of re-formating it to suit me.

So basically I agree with you that sending a message in a stupid font is bad. But if someone is that bad at communicating, I want to know, so would encourage people to select "good formatting", not "no formatting".



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