Submit Hint Search The Forums LinksStatsPollsHeadlinesRSS
14,000 hints and counting!

Sync Outlook, iCal, iPhone, and Google Calendars iOS devices
For a while now, I have been looking for a way to keep my iPhone calendar in sync with my work Microsoft Outlook calendar. Now I've found a way!

Part 1: MobileMe, iCal, and iPhone:
At home, I sync my iPhone calendar with iCal on my Mac. Now with the new MobileMe, my iPhone stays in near constant sync with my MobileMe calendar. My Mac at home also stays in sync (syncs every 15 minutes) with my MobileMe calendar.

Part 2: Spanning Sync - iCal and Google Calendar
There is a program called Spanning Sync that syncs iCal on my Mac with my Google calendar. This program also runs every 15 minutes. (The downside is that this program costs a whopping $65.)

Part 3: Google Calendar Sync - Google Calendar and Microsoft Outlook
Google has released Google Calendar Sync, a program that syncs your Google Calendar with Microsoft Outlook. This program also syncs every 15 minutes.

Of course, these syncs aren't immediate, but now you don't have to enter your calendar items two or three times. I know this all seems very complicated, but it works! If you've been looking for an Outlook/iPhone sync solution, give it a try and post your experiences (or alternative solutions) here. Good Luck!

[robg adds: I haven't tested this one.]
    •    
  • Currently 2.50 / 5
  • 1
  • 2
  • 3
  • 4
  • 5
  (8 votes cast)
 
[146,238 views]  

Sync Outlook, iCal, iPhone, and Google Calendars | 30 comments | Create New Account
Click here to return to the 'Sync Outlook, iCal, iPhone, and Google Calendars' hint
The following comments are owned by whoever posted them. This site is not responsible for what they say.
Synchronise contacts between Macs using your own server.
Authored by: LostInSpace2011 on Aug 27, '08 07:38:33AM

Address Book Server (www.addressbookserver.com) allows you to sync your contacts between macs using your own server, rather then having to transfer them over the internet. An iPhone client is in development allowing you to access the contacts on your server while out of the office. The server has a friendly web-interface which can be used to access contact details form other clients.

PS: I am the developer of this project, so naturally biased.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: embraboy on Aug 27, '08 08:09:57AM

"A whopping $65"? Seems quite reasonable to me given that gives you a lifetime licence, which entitles you to unlimited upgrades. It's also robust, easy to use and syncs your contacts too.

If you look closely, they also have a reward system in place that could potentially drop the price to $0.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: embraboy on Aug 27, '08 08:12:02AM

Oops, also meant to say - I do this (mac only) and it does work a treat.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: abultoot on Aug 27, '08 08:12:43AM
Thought you'd like to know that Google calendar now has caldav support. so in ical you enter your account details and they'd sync - totally free!

more info here http://www.google.com/support/calendar/bin/answer.py?answer=99358


[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: Soliman on Aug 27, '08 08:27:49AM

That's also what I do for syncing iCal and Gcal, but I'm not sure if a such a CalDav calendar can be used for MobileMe syncing...



---
Sylvain



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: dg37mosxh on Aug 27, '08 11:11:35AM

>I'm not sure if a such a CalDav calendar can be used for MobileMe syncing

No, it cannot. External CalDAV calendars and other subscribed calendars cannot currently be made to automatically up-sync to MobileMe.

Unless a script is written to copy the subscribed/CalDAV calendar into a regular iCal calendar and have the script executed at regular time intervals.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: dwebb66 on Aug 29, '08 11:33:21PM

Does anyone have such a script?



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: tsalonia on Aug 27, '08 08:24:08AM

I've also used Plaxo to sync Contacts and Calendars to Address Book and iCal, from both Macs and PCs! Works well! And it's free!

Plaxo.com



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: davidm on Aug 27, '08 08:30:54AM
Um, doesn't MobileMe sync directly with Outlook? That's what Apple's website seems to say, though I haven't tried it:
"Create an event in iCal or Outlook — the change syncs with MobileMe within 15 minutes* and updates your iPhone and iPod touch."
http://www.apple.com/mobileme/features/calendar.html

That would take GCal and Spanning Sync (and some money) out of your sync routine.

Let me know if it works, as I might fire up my virtual Windows machine and install Outlook so I don't have to use Groupcal in Tiger anymore for syncing with Exchange (Groupcal for Leopard doesn't exist).

--David



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: pariof9s on Aug 27, '08 12:45:12PM

Yes, it does but the problem is that the iPhone sets up Outlook as a separate calendar account (sort of like Mail has separate email accounts). So this prevents the iPhone from syncing the Outlook calendar with the desktop's iCal via MobileMe.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: mbaizman on Aug 27, '08 08:57:38AM

FYI, the Google CalDAV <-> iCal <-> iPhone solution is not quite working yet.

You can't make changes to a CalDAV calendar on the iPhone, however you can make changes in iCal, which are synced immediately. The first time you create a new event on the iPhone, it creates a new calendar in iCal (assuming you only have your "master" calendar(s) synced with Google).



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: pgb0517 on Aug 27, '08 09:02:03AM

Before MobileMe debuted, we had to set up a Mac-using executive and his two Windows Outlook-using assistants with calendar sharing. The exeucutive already sync'd his iPhone calendar to his Macbook Pro. So we set up a Google calendar. We installed Spanning Sync on his Mac (and in addition to the other comments about what you get for the price, you can use one Spanning Sync license to sync multiple Macs to the same Google calendar). We installed a Windows app called SyncMyCal on the PCs. Now all three can update their personal calendars, sync certain calendar or all data to Google, and use Google as a bridge between them. The upside is, Google can also be reached from other Macs or PCs that are not part of this setup.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: jfaughnan on Aug 27, '08 09:45:14AM

This is a topic of great interest to me. I've evaluated a similar setup.

I've run into two issues:

1. It's a termination offense to sync my corporate outlook calendar with an external server. Alas, this kind of rule is the norm in large corporations. We are permitted to sync with a local Palm or MobileMe device. I could sync my iPhone to work if I trusted Apple's Exchange/Outlook sync software (I don't trust it), but then of course I wouldn't be able to sync to my home iTunes library. This is a big iPhone limitation for me; my Palm had the same problem.

2. In my testing of Google's calendar sync it's always failed miserably. In the last test I found it failed to sync recurring appointments. I just don't trust Google to get this working, it's clear their heart isn't in this kind of work. I won't be doing further testing since I no longer use Outlook at home (switched to iCal, etc).

I'm not optimistic that we'll see a fix to this problem from Apple. There just aren't enough people who are demanding a solution, and corporations obviously aren't incented to help non-C suite employees deal with work/home calendar hassles.

---
--
John Faughnan
jfaughnan@spamcop.net
www.faughnan.com



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: BiL Castine on Aug 28, '08 04:42:32AM

iTunes lets you decide which tab you want to sync with which computer, it's not all or nothing. i sync (wirelessly) using ActiveSync (mostly works fine, some co-workers are having trouble with attachments in email), MobileMe (works fine, no issues), and a few other email-only accounts. i sync my media with my Mac at home. i like to check the "manually manage music and videos" box on the summary tab in iTunes, but that's a personal preference.

i really like having my work and home contacts and calendars both on the device, but separate. with other devices, i had to put all of my personal contacts in my work address book.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: ShadowBottle on Aug 27, '08 10:31:51AM

So far the best solution I've found is gcaldaemon. It's free and does everything locally. You don't have to worry about a third party and if they'll be around in five years.
Of course.. it's got a couple of issues with leopard still and you have to have some technical expertise above that of a small woodland creature (your grandmother isn't likely to be able to install/configure it).
BUT.. it's proof that it can be done the right way without robbing people for something that should be free. I mean.. it's calendar syncing. It's not rocket magic.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: splatteredbits on Aug 27, '08 10:41:04AM
I just spent four hours last night doing almost the exact same thing. However, I used <a href="http://www.busymac.com/">Busy Sync</a> to sync to Google</a>. It is only $25.

[ Reply to This | # ]
$25 a year
Authored by: ShadowBottle on Aug 27, '08 11:04:33AM

$25 a year and it requires you send them all your data and then THEY sync it for you. No thanks.



[ Reply to This | # ]
$25 a year
Authored by: joab on Aug 27, '08 12:44:51PM

Busysync never sees your data. Spanning sync however does.



[ Reply to This | # ]
$25 a year
Authored by: pariof9s on Aug 27, '08 01:12:23PM

joab is right. BusySync has been a nice solution for just this type of issue as well as allowing others to share & edit iCal events who are not on the same LAN.



[ Reply to This | # ]
BusySync isn't subscription-based
Authored by: dsandler on Aug 29, '08 08:36:19AM
You've got these products mixed up.

BusySync is $25, one time. Your data goes directly to Gcal via Google's APIs.

Spanning Sync is $65 one time, or $25 annually. Your data goes to Spanning's servers and thereupon to Google. From their FAQ:

Why does Spanning Sync involve a server?
This architecture allows Spanning Sync to be much more secure than client-only sync solutions, and makes it possible for us to adapt to changes in the Google Calendar API without requiring our customers to install new software.


[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: pariof9s on Aug 27, '08 02:02:57PM

My problem with this hint stems from using Entourage, which isn't compatible with MobileMe, on my work Mac in a PC environment. So to get my work calendar updates onto my iPhone, I have to set up an Exchange calendar on the phone. This syncs well enough and any events on the work Mac will show up on the iPhone.

However, the iPhone sets up the Exchange calendar as a separate account from the MobileMe/iCal calendars. So no sync is done, thus my home Mac does not show my Entourage/Exchange work calendar.

That leads to my biggest problem with this hint. In order for the Outlook <> Google <> iCal sync to happen, I have to be using Outlook on a PC. For us Entourage users in a PC environment, there still seems to be no direct or indirect solution (yes, I've tried to CalDAV but that doesn't sync with the iPhone via MobileMe).

:-(

/



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: sms on Aug 27, '08 02:06:50PM
Use Plaxo - syncs all you mention for free and without any delay but instantly.

www.plaxo.com

---

Don´t drink and root!

[ Reply to This | # ]

Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: Anonymous on Aug 28, '08 05:43:10AM

Well it may well work now....but whenever we have tried using Plaxo we have ended up with all sort of duplicate problems.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: withinavoid on Aug 27, '08 08:41:54PM

for Part 2 you can just setup iCal to use Google Calendar caldev. That's what I do and keeps my iPhone, 2 Macs, and Google calendars all in sync. I also sync my contacts between all those by using an intermediate server and the open source unison app on my Address Book directory.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: peragrin on Sep 01, '08 06:24:08AM

but only with leopard. if your still running tiger, then you are stuck.

For the price of leopard I just might upgade, but it just barely supports my low end powerbook that I use as a music station.

---
I thought once I was found but it was only a dream



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: oldkerosen on Aug 28, '08 06:12:51AM

busysync 2.x can sync ical and google calendar + calendars in the same network too



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: truni on Oct 01, '08 02:07:56AM

And what about the new iPhone App «SaiSuke» which directly accesses many Google Calendars and let's edit them? Not a very fast solution (for 10 calendars for example) but working at the moment.

But once Calendar on iPhone supports real CalDAV subrscriptions, then life will be much easier ;-)



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: meritage98 on Jul 15, '09 03:49:46PM
I've been a long time plaxo user and it's worked very smoothly, across MAC/PC OSes. Now they are charging for the service started August 1st, 2009. Has anyone tried www.soocial.com? I'm testing it right now, but having mixed results.

[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: tnolte on Jul 15, '09 04:37:19PM

I was trying it out recently. The only catch for me was the fact that I was using MobileMe along with it. I was syncing two machines via MobileMe and then using Soocial to sync one of the Macs with Google and with Outlook 2003 on a work PC. Seems like I constantly had sync conflicts popping up on my Mac because of mapping differences between Soocial and MobileMe. I decided to turn off Soocial and just hacked the iPod plist file to turn on Google sync in the Address Book. I'm trying that for now. On the Outlook side of things I'm going to try syncing contacts using gSyncIt (which I'm already pleasantly using to sync my Google Calendars) or via GoogleSync on my BlackBerry.



[ Reply to This | # ]
Sync Outlook, iCal, iPhone, and Google Calendars
Authored by: PhotoFolio on Jul 28, '09 05:38:16PM

I'm in the same situation, still looking for efficient substitute for Plaxo.com. So please feel free to give you feedback here ;) I'll do the same if I find an acceptable solution.



[ Reply to This | # ]