Submit Hint Search The Forums LinksStatsPollsHeadlinesRSS
14,000 hints and counting!

10.5: Create Spotlight-searchable Mail archives Apps
In Tiger, it was a pretty easy thing (albeit not well documented) to make archived/backup copies of your email messages in Doing so simply required you to drag the desired email folder to the Finder, which created an mbox archive, which in turn contained all the mail messages. The beauty of this was that you could then safely delete the mail messages from, and still have a way to restore them back to the app (File » Import » Mail for Mac OS X), as well as have a Spotlight-searchable way of finding any desired email.

This all changed with Leopard. Leopard made its email archiving a documented feature by being able to archive your mail by using a secondary click on any folder and picking Archive Mail from the pop-up (or from the Mailbox menu). On first blush, it certainly looked the same as the 10.4 solution -- an mbox file was created wherever you wanted, but upon closer inspection, the similarities ended. The new Leopard mboxes contained two files: a table of contents file, and an mbox file. These two files are simply text files with your email messages encoded in them. In the case of the new mbox file, the file could be rather huge depending on how much email you were archiving. Tiger, on the other hand, created an mbox folder with an info.plist file, and a messages folder containing emlx files. The end result? Tiger's archives are Spotlight-searchable, while Leopard's are not.

So how do you make a Leopard-compatible Mail archive without re-hydrating the archive every time you want to search for an archived Mail item via Spotlight?

The answer lies in your user's Library folder. Leopard's still keeps track of its mail the Tiger way (with a plist and emlx files in a folder). So navigate to your user's Library/Mail folder, and then choose whichever folder you want to archive, copy it, and put the copy somewhere else. Now you are free to delete the messages in Mail, and you can still restore all the messages as before, but now, the restorable copy is also Spotlight-searchable.
  • Currently 2.50 / 5
  • 1
  • 2
  • 3
  • 4
  • 5
  (4 votes cast)

10.5: Create Spotlight-searchable Mail archives | 2 comments | Create New Account
Click here to return to the '10.5: Create Spotlight-searchable Mail archives' hint
The following comments are owned by whoever posted them. This site is not responsible for what they say.
10.5: Create Spotlight-searchable Mail archives
Authored by: montylee on Feb 11, '08 08:19:04AM

I don't get this with respect to Spotlight. I thought Mail was searchable "as-is" under Leopard. My System Preferences-Spotlight does show "Mail Messages" in the listing. So isn't it already searchable without dragging the folder somewhere else?

[ Reply to This | # ]
10.5: Create Spotlight-searchable Mail archives
Authored by: BJR2 on Feb 11, '08 08:40:05AM

Yes, Mail is spotlight searchable. This hint is actually for mailboxes you want to back up and then remove from the itself, it allows those backed up mailboxes (or archives) to be searched with Spotlight.


[ Reply to This | # ]