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Include previews in iWork '08 files to aid recovery Apps
I switched from MS Word to Apple's Pages (part of iWork) a few months ago, and have been very pleased with the decision. However, there is a very important feature that you really ought to use in case things ever go wrong with your hard drive. When you first save a Pages file, there's an checkbox at the bottom named Include preview in document.

What this does is save a PDF inside the .pages wrapper (Pages 'files' are actually folders, like applications). Why is this a good idea? Well, for one thing, some file recovery programs such as Data Rescue II will not recover the .pages files, but will recover PDFs.

I learned this the hard way after accidentally (and unknowingly) deleting a folder where I keep most of my personal documents -- which was also gone from my backup drive because I updated the backup before realizing the folder was missing. Data Rescue II did a remarkable job finding deleted files (it rescued 14GB worth of deleted files from a 160GB drive with 111GB currently in use) and it found many old Word .doc files. However, my only hope of recovering my more-recent Pages documents were the automatically-generated PDFs.

I guess a corollary lesson here is that if you want something really deleted be sure you use Secure Empty Trash from Finder -- some of these files recovered are from 6+ months ago!

Final Note: although I am describing my experience with Pages, I believe the same problem above would exist with Numbers and Keynote files. Both Numbers and Keynote also support the Include preview in document option. Don't forget that Data Rescue II might be updated in the future to support recovering iWork-specific files, so check the website for the latest information.
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Include previews in iWork '08 files to aid recovery
Authored by: jolinwarren on Oct 22, '07 08:21:23AM

Just remember that including the preview can significantly increase the total size of your file (up to double if I remember my experience correctly). This is because a PDF of the whole document is being created.

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Include previews in iWork '08 files to aid recovery
Authored by: atomicham on Oct 22, '07 09:03:23AM

Indeed. In fact, with my Keynote presentations, it can take 60-90 secs to save with preview on. This makes it an unusable tip for me. I just backup regularly...

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Include previews in iWork '08 files to aid recovery
Authored by: asher on Oct 22, '07 10:13:17AM

Backing up is good. Backing up to alternating partitions on a drive with multiple partitions on different days is better. Backing up to more the one drive is best when you can then have a 'last week' and 'last month' partition as well. Accidentally deleting something is so easy. Always nice when you can get it back.

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Include previews in iWork '08 files to aid recovery
Authored by: Tallman610 on Oct 24, '07 06:11:13AM

One might also consider emailing Prosoft Engineering with a feature request to facilitate working with that file type. I have found them to be quite responsive in the past.

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Include previews in iWork '08 files to aid recovery
Authored by: Hes Nikke on Oct 26, '07 10:05:14PM

this saved my but when Numbers decided to corrupt my budget spreadsheet. i opened the PDF and copied my data into BBEdit and messaged it into something that i could paste into a new spreadsheet. it took a day of work, but i was able to rebuild my spreadsheet.

vacuums do not suck. they merely provide an absence that allows other objects to take the place of what becomes absent.

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