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Avoid unintended recipient issues in Mail Apps
OS X's Mail program uses auto-completion in an email's address fields -- type Sall and Mail will grab the email address for Sally Sample. Most of the time, this is good as it saves typing. However, when you have two contacts with similar names, things can get troublesome. In my case, I have a very good friend who shares the same first name, and a very similar last name, with my manager at Macworld. In the past, when sending messages to either of them, I had to type a few letters of the person's name, then wait for Mail to drop down its list of matches and select the one I wanted to send the message to. This was not only annoying, it also took more time than I'd like, given how often I email both of them.

Then I remembered that Mail can also auto-complete based on groups in Address Book. So I created two new groups in Address Book -- one called da boss and another called WRX (my buddy's car). I then dragged the boss' name from the All listing to the first group, and my buddy's name to the second group.

Back in Mail, if I address a new email to da b, Mail auto-completes with my boss' email address. If I address it to WRX instead, Mail auto-completes with my buddy's email address.
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Avoid unintended recipient issues in Mail
Authored by: dmoren on Jul 27, '07 08:13:12AM

Good tip, Rob. Two of my best friends are named Jason and Phil, so I'm kind of in the same boat as you. ;)

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Dan Moren
Co-Editor, MacUser
http://www.macuser.com



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Avoid unintended recipient issues in Mail
Authored by: Coumerelli on Jul 27, '07 08:26:58AM

.....yeah. uh, because those two names have exactly zero common letters in them? ;)

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"The best way to accelerate a PC is 9.8 m/s2"



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Avoid unintended recipient issues in Mail
Authored by: robg on Oct 11, '07 09:33:25AM

dmoren works for Macworld, too, and Jason and Phil are a couple of our coworkers' names.

-rob.



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Avoid unintended recipient issues in Mail
Authored by: joshforman on Jul 27, '07 08:27:31AM

Why not just type their last name instead?

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Josh Forman

http://www.joshforman.com/



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Avoid unintended recipient issues in Mail
Authored by: sjmills on Jul 27, '07 09:19:58AM

Damn, that's the best tip I've seen yet. Now I'll never inadvertently send progress reports to my friend or porn to my boss.



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Avoid unintended recipient issues in Mail
Authored by: AveryTimm on Jul 27, '07 10:14:01AM

I sent a suggestion to Apple years ago that the auto-complete also search based on the nickname field if it's used in the Address Book...I think Eudora did that.



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Avoid unintended recipient issues in Mail
Authored by: n1mie on Jul 27, '07 04:29:47PM

That is a good suggestion, one I've wished for many many many many times.

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--Chip



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Avoid unintended recipient issues in Mail
Authored by: mstoebe on Jul 28, '07 02:34:17AM

You could also just the receipients initial...like one of your Friends is called Jamie Knoxville, the other is called Jamie Meyer just type "j k" or "j m" respectively and you will have the correct name in mail.



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Nicknames
Authored by: spheare on Jul 28, '07 02:27:33PM

You could also assign a nickname to your boss and friend using adressbook. It's a hidden field by default, but you can enable it by editing the default card template. If you type the nickname in Mail, it will also autocomplete to the correct email address.



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Nicknames
Authored by: macsolve on Jul 29, '07 02:24:57PM

No, Mail.app unfortunately doesn't care about nicknames.



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Avoid unintended recipient issues in Mail
Authored by: bindu on Jul 28, '07 06:53:41PM

oh ya, initials work with address completion... hadnt noticed that trick. thanks!!



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Avoid unintended recipient issues in Mail
Authored by: Fairly on Jul 29, '07 04:39:30PM

I think the issue here is rather that both Mail and Safari "force" these things on you as opposed to Moz titles which merely "suggest" - they don't come up to the text field part of the combo but stay where they belong (and selected).

And you're right: this is extremely annoying. And filing a bug report doesn't seem to help. But who's surprised? There is only one official way of working and it's s-l-o-w and if you don't use it you're "SOL". But it's a huge usability annoyance to be sure.



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