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Reduce the disk space used by PowerPoint files Apps
To keep your PowerPoint file sizes down, use the Insert Menu (Insert » Picture » From File...) to insert pictures and graphics, rather than drag-and-dropping pictures straight into the document. This can make a notable difference, depending on the size of your document and the number of embedded images.
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Reduce the disk space used by PowerPoint files | 7 comments | Create New Account
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Reduce the disk space used by PowerPoint files
Authored by: BrentT on Jun 15, '07 08:00:59AM

Another method is to take any large photos you've imported, click on them, and grab the scratch tool. Make a short stroke across the photo (it will not do anything to the photo). This reformats the embedded photo creating a smaller ppt file. This also has the advantage of reformatting photos that may not display on Windows PCs without Quicktime (which I believe was an old hint).



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Reduce the disk space used by PowerPoint files
Authored by: neuralstatic on Jun 15, '07 08:37:35AM

stupid question: does the 'insert' command actually embed the image or is it linking to a separate file? could be a sucky outcome if it's not all self-contained.



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Reduce the disk space used by PowerPoint files
Authored by: Death_Merchant on Jun 15, '07 02:21:28PM

It's embedded & self-contained.
I had not noticed the size decrease: instead I routinely do this to avoid the dreaded "red X" when opening on Windows.



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Reduce the disk space used by PowerPoint files
Authored by: barryjaylevine on Jun 16, '07 08:08:18AM

Last time I added graphics in this manner (using the "Insert>Picture>from File" command), PowerPoint complained about not being able to find the graphics when I moved the preso to another Mac; I had to bring over the graphic files from the original Mac before the preso would work.

I'm almost ready to test-drive Keynote. If Apple would make [i]that[/i] for Windows. I'd be really tempted (as I require cross-platform compatibility foir my presos).

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Two things in this world aren't overrated: Macintosh and Lemon Meringue Pie.



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Reduce the disk space used by PowerPoint files
Authored by: Fairly on Jun 16, '07 10:33:48AM

You can reduce the space used by PowerPoint completely if you just switch to Keynote? ;)



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Reduce the disk space used by PowerPoint files
Authored by: bpartridge on Jun 16, '07 10:45:29AM

I've been using this tip for a long time. Drag-and-dropped images coming from Safari are embedded in a format that is unreadable by some Windows computers without QuickTime installed. This fixes the problem.

@neuralstatic:
By default, inserting the image in this way embeds the image as bitmap data. If you want to link to the image (your "sucky outcome"), check Link to File.

Note that embedding the image as bitmap data if it's a compressed file like JPEG can increase the size of your PPT file considerably. You can get the best of both worlds by checking both Link to File and Save with Document; this embeds the image, but in the original file format, not bitmap.

Hope this helps



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Reduce the disk space used by PowerPoint files
Authored by: billy.kessler on Jun 17, '07 06:42:08PM

Yes, Keynote, but the objection usually raised is how to show/share the presentation with non-Mac (or non-Keynote) users. The solution: convert the presentation to pdf. You lose the fancy transitions (a distraction, in my book), and embedding movies is not easy (but can be done), but for most presentations pdf is just fine and will show on any computer anywhere.



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