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How to find and delete embedded fonts in PowerPoint Apps
Someone I work with was attempting to submit a PowerPoint file to a journal for publication, but having troubles. The preflight software required before electronic submission was claiming that an Asian font was used in the document, and needed to be replaced before it could be accepted.

Checking the presentation, this font didn't seem to be used anywhere -- I even went as far as to click on all the text in the file (which showed up as either Arial or Helvetica). Attempting to use Format: Replace Font would only allow the Asian double-byte font to be replaced with another double-byte font, which caused the same error. Naturally, nowhere in the process does PowerPoint make it clear where the font is theoretically being used. Under normal situations, it would be safe to ignore the ghost font, but that wasn't the case here.

So, what I did was:
  1. Save the PowerPoint file as a web page, which causes it to spit out a slew of CSS, XML and HMTL files.
  2. Opened all the htm files in TextWrangler (or the html editor of your choice which allows multi-file searches.
  3. Searched for the font by name.
Lo and behold, I was able to find the font -- in this case, it was being used in a span class within a standard Arial font tag, on a single asterisk. Thanks, Microsoft! I went back into PowerPoint, deleted the mangled text and replaced it with a new text box. That fixed it.

I imagine this technique would also work in any Office application, and probably on any platform.
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How to find and delete embedded fonts in PowerPoint | 8 comments | Create New Account
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How to find and delete embedded fonts in PowerPoint
Authored by: umijin on Dec 22, '05 07:15:28AM

Interesting fix!

This has been a repeating problem for me for quite some time, and in virtually every version of PowerPoint I've used - even in OS 9. I think this is related to the use of Japanese or other asian languages in the system, regardless of whether you've used it in PowerPoint.



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Powerpoint is NOT a print publishing app!
Authored by: Chas on Dec 22, '05 10:54:45AM

In related news, I was unable to repair my carburetor with a hammer. But when all you've got is a hammer, every job looks like a nail.

Why do people insist on using the wrong tool? Powerpoint is not intended for producing print-ready documents for prepress applications. So don't be surprised when it works poorly when you use it for a job it was never intended to do.



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So What
Authored by: XTek on Dec 22, '05 01:17:21PM

I completely disagree with your attitude here. Ok, so they shouldn't be using PP as a publishing app (quite frankly, best not to use it at all) but if you read the post... the person was doing it for an acquaintance... not an appropriate response in my opinion.

Tegardless, this issue affects you whether or not you are going to be "publishing" from PP. It's a bug and Microsoft ought to fix it and it's nice to know a way around it! Thank you for posting this hint!



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Powerpoint is NOT a print publishing app!
Authored by: umijin on Dec 26, '05 07:04:54PM

Yeah, whatever...

Most of us don't care *what* he uses PowerPoint for. We are more interested in removing mystery Asian fonts from PowerPoint presentations.

If he had just posted the fix, instead of his reason for seeking it, you would have never had a reason to gripe.

You can't seem to see the forest for the trees...



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How to find and delete embedded fonts in PowerPoint
Authored by: bdm on Dec 22, '05 06:53:14PM

Here is a way that doesn't leave Gatesville (lucky you). In PowerPoint select File->Send To->MicroSoft Word. That will send the file to Word. The Find facility in Word can search for usages of a particular font: If you don't see a menu "Format" at the base of the Find dialogue, click the little triangle. Then under Format select "Font..." and choose your font. Don't specify a search string. I'm using Office 2004 but don't tell anyone. - Brendan



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What's wrong with "Format > Replace fonts" ? [NT]
Authored by: gabrielradic on Dec 23, '05 01:21:20AM

What's wrong with "Format > Replace fonts" ?



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a better way to print/send PowerPoint...
Authored by: BiL Castine on Dec 24, '05 06:22:39AM

PowerPoint presentations take forever to print to our super-fast colour laser printers. the spool files are gigantic and always create headaches. i have found the best way to print a presentation is to print it to PDF, then print the PDF. this would also be great for exporting presentations to send to a print publisher. if you have Acrobat installed, you can use the "Make AdobePDF" plug in for powerpoint that will preserve the transitions between slides, and make a cross platform presentation that only requires the free Adobe Reader to present (in full screen mode clicking will advance to the next frame). since all fonts can be embeded in the PDF, there will be no font issues at all.



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Same Problem, Using PowerPoint as Intended
Authored by: cuervolinda on May 10, '08 12:21:40PM

I found this post to solve the same error occuring under different circumstances. I am trying to email some PowerPoint slides to a coworker on the other side of the country so he can edit them. Because of the issue already described, he cannot edit or save the file.

I tried deleting the offending fonts and get the "single-byte" vs. "double-byte" message. So for whatever reason this problem was solved with a work around, I am forever grateful! It affects those of us who are using the program wholly as it is intended to be used as well.



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