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Configure Mail for Gmail POP access Internet
Google recently started introducing free POP3 and SMTP e-mail access access to GMail users. However, their instructions for Mail were not very accurate, so I thought I'd share how to really get up and running with this new feature.

Please note that not all accounts have POP3 access yet, as it has only been introduced to a handful of users. To see if your account is POP-ready, log in and look for "New Features!" in red on the top-right of the window. If it isn't, this hint won't be very useful to you.

  1. Open up Mail.app and press Command+Comma to invoke the Preferences window.
  2. Switch to the "Accounts" pane and press the + button in the lower-left corner.
  3. Under "Account Information", fill out the following information:
    • Account Type: POP
    • Email Address: username@gmail.com
    • Incoming Mail Server: pop.gmail.com
    • Username: username@gmail.com
    • Password: password
  4. Select "Add Server..." from the "Outgoing Mail Server (SMTP)" pop-up menu. Here are the details for it:
    • Outgoing Mail Server: smtp.gmail.com
    • Server port: 465 or 587
    • Use Secure Sockets Layer (SSL): Yes
    • Authentication: Password
    • User Name: username@gmail.com
    • Password: password
    • Dismiss the window by pressing "OK."
  5. Back in the "Accounts" pane, switch to the "Advanced" tab and check the box marked "Use SSL" towards the bottom.
  6. The rest of the process is short and sweet, and merely involves changing your Gmail preferences to enable POP access.
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Configure Mail for Gmail POP access | 16 comments | Create New Account
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Configure Mail for Gmail POP access
Authored by: KB3HFP on Nov 12, '04 12:04:07PM

Good hint, but the actual SMTP address isn't there.

According to GMail, this is smtp.gmail.com.



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Configure Mail for Gmail POP access
Authored by: kirkmc on Nov 12, '04 12:20:26PM

While Gmail as web-based e-mail was just another account (albeit with 1 GB of storage), Gmail as POP mail is great! My account is already offering POP, and this is an excellent way to transfer files by e-mail when your other accounts have size limits. I don't, however, know if there is any limit to the size of individual messages with Gmail.

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Read my blog: Kirkville -- http://www.mcelhearn.com
Musings, Opinion and Miscellanea, on Macs, iPods and more



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Gmail message size limit
Authored by: houplagrundle on Nov 12, '04 01:19:39PM

there's a 10Mb file limit.
Of course you could always split the file into bit with stuffit or rar



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Configure Mail for Gmail POP access
Authored by: rgovostes on Nov 12, '04 01:19:40PM

Oops, you're right. I wrote "SMTP" following the pattern of "POP" above, instead of actually writing in the SMTP server :-\ I'll e-mail robg and ask if he can fix this...



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Configure Mail for Gmail POP access
Authored by: m-elwardany on Jan 08, '05 09:14:52AM

The idea of GMail was to keep all your mail on GMail so it was accessible everywhere you could browse.

I would think IMAP would be the proper way to do it - keep the mail on GMail and work with it via IMAP.



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Configure Mail for Gmail POP access
Authored by: rammjet on Nov 12, '04 04:41:42PM

Why POP3??

The idea of GMail was to keep all your mail on GMail so it was accessible everywhere you could browse.

I would think IMAP would be the proper way to do it - keep the mail on GMail and work with it via IMAP.

Even AOL offers an IMAP access to their email.



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GMail POP leaves messages on the server!
Authored by: sgmsbro on Nov 12, '04 08:56:44PM

The parent post implies that the messages are downloaded from Google then deleted. They aren't. I'm using this and it keeps all messages on the Gmail site.

My complaint is that items I send show up in my inbox too, but I've set some mail rules up to fix that.



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GMail POP leaves messages on the server!
Authored by: mattmend on Nov 13, '04 10:22:00AM

Curious, what type(s) of rules did you set up to archive sent mail?

TIA -

Matt



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GMail POP leaves messages on the server!
Authored by: sgmsbro on Nov 13, '04 02:22:48PM

Sure thing. Items in CAPS are drop down, and items in <> are for you to set.

If ALL of the following conditions are met:
FROM Contains <YOUR GMAIL ADDRESS> +
ACCOUNT <YOUR MAIL GMAIL ACCOUNT>

Perform the following actions:
MOVE MESSAGE to <FOLDER> +
MARK AS READ



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Configure Mail for Gmail POP access
Authored by: mscheurer on Nov 16, '04 04:14:22PM

rammjet,
you do realise that Gmail is a beta, don't you? As such there really isn't a point in complaining about what it offers or doesn't offer...



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Configure Mail for Gmail POP access
Authored by: imackie on Nov 15, '04 10:05:29PM

Thanks for the good hint,
but I don't think all accounts are available for configuration yet.
Or am I right.

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Regards
[ T ][ @ ]



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Configure Mail for Gmail POP access
Authored by: lebowski on Nov 16, '04 04:43:13AM
Interestingly, the gmail support page says that for incoming mail we should use username as the username, not username@gmail.com, and for the outgoing server they say the @gmail.com extension should be applied.

This hint says that for both incoming and outgoing mail the @gmail extension is needed.

Personally, i found that i didn't need the extension for incoming mail, and was unable to send mail if i added the extension there (as both gmail and this hint said i should do).

So, for clarity, for both incoming and outgoing mail my username is simply username, not username@gmail.com. Maybe that will solve some other people's problems...

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You can't fight in here, this is a War Room!!

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Configure Mail for Gmail POP access
Authored by: ecammit on Nov 16, '04 03:00:52PM

I found that it has worked with the username@gmail.com in both spots. If you go to the gmail documentation (not sure if they changed this since your writing), you'll notice that if your read the text it says...

5. Enter your Gmail username (including '@gmail.com') in the 'User Name:' field.

and

10. Select 'Password' next to 'Authentication:,' and enter your Gmail username (including '@gmail.com) and Gmail password.

...but if you look at the pictures, the pop settings uses just username, while the smtp uses username@gmail.com



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Configure Mail for Gmail POP access
Authored by: sutha on Oct 23, '07 05:52:58AM

lebowski's hint worked for me; the unsername without the @gmail.
But also I had to enable POP download in my G-mail account: Settings > Forwarding and POP



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Configure Mail for Gmail POP access
Authored by: Zanshin28 on Apr 19, '08 06:35:48PM

I tried using the suggestion earlier but it didn't work. However after several hours of messing with POP setting in the Mail app, this is what worked for me.

1) Under incoming server User name, I did NOT use @gmail.com after my gmail account name

2) For the outgoing server username, I USED @gmail.com after my gmail account name

After that, I don't know why, but it sends and receives like it should. This might be some freak occurrence with my computer but, I hope it helps other people too! =)




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Configure Mail for Gmail POP access
Authored by: Zanshin28 on Apr 19, '08 06:46:16PM

FOX!!! Sorry guys. Ignore what I just posted. It worked that way that one time that I tried it will those setting. Well, I have two gmail accounts on my MAIL program, but one works the other doesn't. I pretty much copied the setting of the working account to the broken account, with the exception of account name. I don't get what going on. Anyone have any ideas on why it doesn't work?



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